Auditing

Regulation

As per Regulation 9 of Workplace Safety and Health (Safety and Health Management System and Auditing) regulations 2009, it shall be the duty of the occupier of construction worksite to appoint a workplace safety and health auditor to audit the safety and health management system of the workplace at a frequency as specified below.

Any worksite with a contract sum of $30 million or more need to register for ConSASS Audit two months after it's registration." Also, the worksite needs to undergo ConSASS Audit once in every 6 months after initial audit completion

The SHMS audit will be conducted in accordance with the relevant WSH legislation and guidelines set out for each industry. The audit will evaluate the SHMS based on the WSH Act and its subsidiary legislation, as well as the following documents:

ISO 45001:2018 Occupational Health and Safety Management Systems and ConSASS Requirements 

The Construction Safety Audit Scoring System (ConSASS) is an audit tool which provides an independent assessment of the safety and health management system at a worksite.

ConSASS provides a profile of the development status and maturity level of each component of a worksite’s safety and health management system. This helps management to better allocate resources in order to elevate standard and improve the effectiveness in managing a worksite’s safety and health risks. As an assessment tool, ConSASS can be used for cross-comparison between worksites in relation to their effectiveness in managing workplace safety and health risks.

Objectives

1. Unified assessment method in term of standardisation of audit checklist and adoption of a common audit scoring system. This would enhance the consistency in the auditing process and allow cross comparison of worksites in terms of the capabilities in managing safety and health risk.
2. Mechanism to profile the maturity level for each element of the SHMS in a worksite. With availability of the maturity profile, the management of the worksite could systematically focus its attention to improve the weaker elements in order to elevate the overall maturity of their SHMS to manage safety and health risk.

Audit Methodology
Pre-Audit Liaison
Auditing Admin will send the info letter to the client focal point one month before the audit to inform site personnel on preparation of documents and records for audit.
A checklist to be sent to site personnel to guide them the documents needed.

Opening Meeting
Opening meeting with site management to explain the purpose of audit, its methodology and identify personnel to interview.

Familiarisation Tour
To let the audit team have an overview on the general site condition.

Document Review
To assess the written workplace safety & health management system and to verify findings from the assessment.
The Safety Policy, Statutory & in-house inspection records, records of equipment control … etc. will be reviewed.

Physical Inspection
Site physical condition check is conducted to observe the adequacy and implementation of Workplace Safety & Health Management System.

Interview of personnel
For the purpose of verification, key personnel from client, main contractor, subcontractors, workers ,vendors and operators will be interviewed.

Closing Meeting
Closing meeting with site management to highlight critical findings .

Preparation of Report
 A report shall be prepared  based on the audit findings  and if the Audit is satisfactory it will be sent to the client, if not, then follow up of action items should be done by the client and monitored by Dynamic Safety. 

Follow Up 
Audit Admin will send the follow up letter to the client to check on the status of closure on the action items.

Audit Report and Audit testimony

Audit Report and Audit testimony (Upon Request)  shall be sent to the client after completion of the audit process".