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SHMS Audit Back to List

As per Regulation 9 of Workplace Safety and Health (Safety and Health Management System and Auditing) Regulations 2009, it shall be the duty of the occupier of following workplaces to appoint a workplace safety and health auditor to audit the safety and health management system of the workplace at a frequency as specified below.

Any worksite with a contract sum of $30 million or more At least once every 6 months
Any shipyard in which 200 or more persons are employed At least once every 12 months
Any factory engaged in the manufacturing of fabricated metal products, machinery or equipment and in which 100 or more persons are employed At least once every 12 months
Any factory engaged in the processing or manufacturing of petroleum, petroleum products, petrochemicals or petrochemical products At least once every 24 months
Any premises where the bulk storage of toxic or flammable liquid is carried on by way of trade or for the purpose of gain and which has a storage capacity of 5,000 or more cubic metres for such toxic or flammable liquid At least once every 24 months
Any factory engaged in the manufacturing of –
(a) fluorine, chlorine, hydrogen fluoride or carbon monoxide; or
(b) synthetic polymers
At least once every 24 months
Any factory engaged in the manufacturing of pharmaceutical products or their intermediates At least once every 24 months
Any factory engaged in the manufacturing of semiconductor wafers At least once every 24 months

The audit methodology includes document review, site inspection and interview of key personnel. The man days required for audits will vary according to audit criteria adopted for different types of workplaces.

The SHMS audit will be conducted in accordance with the relevant WSH legislation and guidelines set out for each industry. The audit will evaluate the SHMS based on the WSH Act and its subsidiary legislation, as well as the following documents:

Shipyards WSH Manual for Marine Industries published by WSH Council
Construction Worksites SS506-Part 1 OSH Management System (or) CP79 Safety & Health Management Systems or ConSASS
Metalworking Factory SS506-Part 1 OSH Management System (or) Guidelines on Implementation of Safety Management System for Metalworking Industry
Semiconductor Wafer Fabrication Plant SS506-Part 3 OSH Management System – Requirement for Chemical Industry
Oil refinery or petrochemical plant SS506-Part 3 OSH Management System – Requirement for Chemical Industry
Pharmaceutical Plant SS506-Part 3 OSH Management System – Requirement for Chemical Industry
Bulk Storage Terminal SS506-Part 3 OSH Management System – Requirement for Chemical Industry

Audit Methodology

Pre-Audit Liaison
Auditing Admin will send the info letter to the client focal point one month before the audit to inform site personnel on preparation of documents and records for audit.
A checklist to be sent to site personnel to guide them the documents needed.

Opening Meeting
Opening meeting with site management to explain the purpose of audit, its methodology and identify personnel to interview.

Familiarisation Tour
To let the audit team have an overview on the general site condition.

Document Review
To assess the written workplace safety & health management system and to verify findings from the assessment.
The Safety Policy, Statutory & in-house inspection records, records of equipment control … etc. will be reviewed.

Physical Inspection
Site physical condition check is conducted to observe the adequacy and implementation of Workplace Safety & Health Management System.

Interview of personnel
For the purpose of verification, key personnel from client, main contractor, subcontractors, workers ,vendors and operators will be interviewed.

Closing Meeting
Closing meeting with site management to highlight critical findings and recommendations.

Preparation of Report
A report based on the audit findings will then be sent to the client. It comes with a copy of an audit certificate.

Follow Up
Audit Admin will send the follow up letter to the client to check on the status of closure on the action items.

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